Six parts.One record of every trip.
A lead becomes a quote, the quote becomes a booking, and the booking becomes invoices, payments and ledger entries. Nothing is typed twice, and every plan includes all six parts.
Every enquiry, read and assigned.
Connect your agency mailboxes. Trabacus One reads each new email, pulls out the trip and creates a lead for the right consultant, so nothing waits in a shared inbox.
Connected mailboxes
Link each branch's enquiry addresses. Emails file to the branch they belong to.
AI lead capture
Travellers, dates, destinations and budget are filled in from the email. Missing details are flagged.
Assignment by scope
Consultants see their own leads, managers see their team, owners see everyone.
Reassign and approve
Managers move leads between consultants and approve requests in one place.
Pipeline stages
Track each lead from new to quoted, accepted or lost.
Live content, your price, one link to the client.
Build the trip from live flights, hotels, transfers and activities, or add services you have contracted yourself. Set your markup and send a quote the client can open and accept.
Live search
Multi-leg flights, hotels with room types and board, transfers and activities in one quote.
Manual services
Add contracted flights, hotels, transfers and activities with your own rates, per person or per booking.
Other services
Visas, insurance and other extras from your own product list.
Markup and optional items
Apply the quote's markup automatically and mark items the client can choose to add.
Customer preview
The client sees exactly what you see, with prices at your markup, and accepts online.
Book from the accepted quote.
When the client accepts, each service becomes a line on the booking. Book live suppliers in one step or record confirmations you made offline.
Live or offline
Book through the supplier connection, or record a booking made by phone or email.
Confirmation details
Keep the supplier, reference or PNR, status, payment due date and notes on each service.
Pricing per service
Adjust markup on any line. Net cost stays fixed for live rates and is editable for manual ones.
Edit until invoiced
Manual services can be changed until they are invoiced, then they lock.
Invoice from the booking
Pick the services to invoice and raise deposits or balances.
Accounts that keep themselves.
Every invoice, receipt, refund, supplier bill and payment posts to a double-entry ledger as it happens. Your accountant works in the same system as your consultants.
Receivables
Customer invoices, receipts and refunds, with cancellation fees and taxes worked out.
Payables
Supplier invoices, supplier refunds, supplier payments and expenses.
Reconciliation
Match bank lines, allocate payments to invoices and reconcile supplier statements.
Journals
Manual, recurring and imported journals with approval before they post.
Taxes and posting rules
Set up VAT or GST and choose which accounts each service posts to.
Multi-currency
Raise documents in any currency. Daily rates plus your agency's markup convert them to your company currency.
Reports you don't have to build.
Dashboards and financial statements come from the same data as the bookings, so the numbers are current every time you open them.
Dashboards
Agency, sales and finance dashboards for owners, managers and accountants.
Sales analysis
Enquiry funnel, conversion and margin by branch, consultant and service.
Financial statements
Profit and loss, balance sheet and trial balance, by branch or for the company.
Ledger and day book
Every posting, traceable back to the document that created it.
Tax reports
Returns by tax registration and period, ready to file.
Run every branch under one company.
Set up your company, branches and people once. Decide who can see and do what, and keep past periods closed.
Company and branches
One company currency across all branches, each with its own address, timezone and mailboxes.
Users and invites
Invite people by email and give them branches and mailboxes.
Roles and permissions
Choose full, view-only or no access for every menu, per role.
Customers and suppliers
Shared records with contacts, terms, currency and history.
Lock dates
Close past periods so nothing posts into them by mistake.
All six parts are on every plan.
AI features start on Growth. Beyond that, plans differ in users, branches and mailboxes, plus API access and support on the larger plans.
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